Overview
This article explains how to generate CSV visitor reports for scheduled, checked-in, and completed visits. These reports are essential for audits, compliance, and internal recordkeeping.
How to Generate Visitor Reports
1. Go to the Visitor Reports Section
Click Visitors in the top navigation.
Select Visitor Reports from the dropdown.
2. Select Your Filters
Choose your parameters:
Date Range — start and end date
Visitor Name
Host Name
Company
Tenant (Building Admin only)
Visitor Type (contractor, guest, vendor)
3. Click “Search”
This loads all matching visitors.
4. Generate Your CSV
Click Generate CSV.
SV3 Visitor will process your report in the background.
Once generated, click Download.
Types of Reports You Can Generate
1. Scheduled Visitors
Shows all future visits.
2. Completed Visitors
Visitors who have checked in and out.
3. Walk-In Visitors
Unscheduled visitors added during check-in.
4. No-Shows
Visitors who were scheduled but never checked in.
5. Host-Specific Reports
Shows all visitors associated with a particular host.
6. Visitor Volume Reports
Useful for forecasting staffing and foot traffic.
What’s Included in the CSV
Visitor name
Email
Company
Host name
Visit date/time
Check-in time
Check-out time
Badge number
Building name
Visitor type
Scheduled vs walk-in
Tips for Clean Reporting
Always verify date range
Use host search to isolate specific workflows
For large reports, narrow the date range first
Save CSV files as Excel (.xlsx) for easier filtering
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